This role involves managing administrative tasks across multiple business functions, maintaining accurate records in our project management system, and supporting our IT and communications tracking processes.
The ideal candidate will be detail-oriented, tech-savvy, and capable of managing multiple priorities in a fast-paced environment.
Requirements
Project & Document Administration
- Set up new projects in the Procore project management system.
- Maintain and update drawings and documentation on Procore to ensure all stakeholders have access to the latest information.
Office & Communication Support
- Answer incoming calls promptly and professionally, directing them to the appropriate team members.
- Provide general administrative assistance to the HR Manager, including document preparation, data entry, and meeting scheduling.
IT & Equipment Tracking
- Maintain up-to-date records of IT assets, mobile phones, and related equipment.
- Coordinate quotes and proposals for IT upgrades, replacements, or enhancements.
- Liaise with suppliers for procurement of IT and communication equipment.
Executive & PA Duties
- Provide PA support to the Managing Director and Senior Management Team, including diary management, travel arrangements, meeting preparation, and minute-taking.
- Assist in preparing presentations, reports, and correspondence.
Skills & Experience
Essential
- Proven administrative or PA experience, ideally within a construction, engineering, or project-based environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Strong organisational and time management skills, with the ability to prioritise tasks effectively.
- Excellent verbal and written communication skills.
- Ability to handle confidential information with discretion.
Desirable
- Experience using Procore or similar project management software.
- Basic understanding of IT asset tracking and procurement processes.
- Familiarity with HR administrative processes.
Personal Attributes
- Proactive and self-motivated, with a can-do attitude.
- High attention to detail and accuracy.
- Comfortable liaising with all levels of staff and external suppliers.
- Able to work independently as well as part of a team.
Benefits
We love taking care of our team! And as a valued member of Somerville, you will have access to a range of fantastic benefits designed to support your wellbeing, growth and work-life balance. Here are some of the perks you can look forward to:
- Flexible Working Hours
- Free Onsite Parking
- Death in Service Benefit
- Competitive Salary
- Opportunities for career progression and development
- Supportive and collaborative working environment
- Company Pension Scheme
- BUPA Cash plan / Aviva Healthcare
- 30 days annual leave
To apply for this role, please send your CV to: alison.b@somervilles.co.uk
We are an equal opportunity employer and strive to recruit passionate and driven individuals who take pride in everything they do.
